Student-Attendance-Management-System

Student Attendance Management System

General Objectives of the System

The Student Attendance Management System is designed to modernize the attendance tracking process in educational institutions. Its objectives include:

• Implementing a barcode-based system for accurate and efficient attendance recording.
• Providing a mobile application for teachers to mark attendance using their device’s camera as a barcode scanner.
• Offering administrators comprehensive attendance reports and analytics for better decision-making.
• Enhancing administrative efficiency by reducing paperwork and saving time.
• Promoting data-driven insights into attendance patterns and student engagement.
• Ensuring data security and privacy through robust encryption and access controls.

Scopes and Limitations of the System

Scope

• Integration of a barcode scanner for accurate attendance data capture without the need for immediate internet connectivity.
• Development of a mobile application for real-time attendance management by teachers.
• A user-friendly interface for administrators to manage attendance data and perform analysis.
• Customization and scalability to meet the needs of various educational institutions.
• Implementation of data security measures to protect sensitive information.

Limitations

• Dependency on barcode technology and student identification cards.
• Network connectivity required for accessing historical attendance data via the mobile app.
• Camera permissions necessary for barcode scanning on mobile devices.
• Initial setup and training for effective system usage.
• Potential compatibility issues with older hardware.

Forms and Management Modules

User Authentication

• Login Form: Secure access for teachers and administrators.
  • Username and password fields.
  • Password recovery options.
  • Multi-factor authentication support.

Main Menu

• Dashboard: Overview of attendance statistics, quick access to common tasks.
• Attendance Management: Interface for real-time attendance tracking.
• Reporting: Generation of detailed attendance reports and analytics.
• User Management: Administration of user accounts and permissions.
• Settings: Configuration of system preferences and barcode settings.

Student Attendance Management

• Attendance Entry Form: For manual attendance entry if necessary.
  • Date, class, and student selection options.
  • Present/absent toggles.
• Barcode Scanning Interface: Mobile app feature for marking attendance.
  • Real-time barcode scanning and data submission.
  • Offline mode for later syncing when connectivity is available.

Login Logs Management

• Login Logs Viewer: Monitor user access and authentication events.
  • Filterable logs by date, user, and event type.
  • Export functionality for logs.

Reports and Analytics

• Attendance Reports Form: Customizable reports based on various criteria.
  • Filter by date range, class, student, and attendance status.
  • Visualization of attendance trends and patterns.
• Absenteeism Analysis Module: Insights into absenteeism rates and potential causes.
  • Identification of at-risk students based on attendance history.
  • Recommendations for interventions and policy adjustments.

System Administration

• User Account Management Form: Creation and modification of user profiles.
  • Role-based access control settings.
  • User activity tracking.
• System Settings Form: Configuration of global system parameters.
  • Backup and restore options.
  • Data retention.

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Database Tables Overview

Table: Users

| Column | Data Type | Description | |————–|———–|———————————| | Id | SERIAL | Primary Key, Auto Increment | | Username | VARCHAR | Username | | Passwordhash | VARCHAR | Password Hash | | Phonenumber | VARCHAR | Phone Number for recovery | | Role | VARCHAR | User Role (teacher/admin) |

Table: Students

| Column | Data Type | Description | |—————–|———–|——————————| | Id | SERIAL | Primary Key, Auto Increment | | Name | VARCHAR | Student Name | | Course | VARCHAR | Course | | Year | VARCHAR | Year | | Section | VARCHAR | Section | | StudentId | Text | Student Id | | Archived | bool | Archived Student |

Table: Attendance

| Column | Data Type | Description | |———–|———–|—————————————————–| | Id | SERIAL | Primary Key, Auto Increment | | Name | VARCHAR | Attendance Name | | Course | VARCHAR | Course | | Year | VARCHAR | Year | | Section | VARCHAR | Section | | Status | BOOLEAN | Attendance Status (true=present, false=absent) | | Archived | BOOLEAN | Deleted Status (true=dont show to user, false=show) | | Date | DATE | Attendance Date | | Time | TIME | Attendance Time | | StudentId | INTEGER | Foreign Key, Students.StudentId |

Table: LoginLogs

| Column | Data Type | Description | |————|———–|———————————–| | Id | SERIAL | Primary Key, Auto Increment | | UserId | INTEGER | Foreign Key, Users.Id | | Username | VARCHAR | Username | | LoginTime | TIMESTAMP | Login Time | | LogoutTime | TIMESTAMP | Logout Time | | Date | Date | Login Date | | Role | VARCHAR | User Role (teacher/admin) | | Remark | VARCHAR | Admins Login Remark | | Archived | bool | Archived LoginLogs | —

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